ABOUT US

SERVICES

DATA BACKUP

COMMUNICATIONS

VIRTUAL SIGN-IN

HARDWARE

HIPAA
     OVERVIEW
     WE CAN HELP
     COMPLIANCE KIT
     CONSULTING

TESTIMONIALS

FEEDBACK

HOME



   Amicus Data

what you get    hipaa kit    table of contents    forms    hipaa kit order form

HIPAA Compliance Kit


Here's What You Get
  1. Your HIPAA compliance program and manual is Ready to Use - it contains specific directions for you to implement and maintain a program for your office and employees.
  2. Implementation plan and workbook - a how to cookbook approach that will integrate the compliance process and controls into your office smoothly.
  3. Separate Employee Workbook will train employees in HIPAA controls and procedures necessary to keep your office in compliance.
  4. All the forms you need for any occasion that may arise.
  5. 10 Step quick reference chart to place on your bulletin board to be a constant reminder to employees about the ten most serious potential HIPAA violations.
  6. Notice of Privacy Practices - a notice done for you to have all your patients sign - required by HIPAA
  7. Employee signature forms - Protects you - indicates that employees have reviewed their parts of the manual and attended your implementation workshop (to be kept in the manual).
  8. Ongoing training - a must as required by HIPAA/OCR provided free for your first year.
Plus:
First Year Support - Free (a $100 value)
  1. A personal Customer Service Representative to answer questions and remind you to perform quarterly and semiannual training and audits.
  2. One year of complementary customer service and support
  3. Quarterly reminders (a must!) - easy audit forms, meeting agendas, logs and signature sheets that keep you in compliance.
  4. One year free Newsletter/Training Guide subscription - keeps you current on the latest compliance laws, trends and industry news.
  5. Hotline - answers your questions on the implementation and ongoing compliance program

back to top

HIPAA Kit

 Your office manager, you, and your entire staff, are guided through a step by step outline of the HIPAA compliance regulations. - but that's not all. Quarterly you will receive updates in the form of a training newsletter and update pages for your manual, keeping you up-to-date on the latest rules and regulations. The update is in the same format as the original manuals - it trains the office manager then they train the staff. It's just that easy.

Help For Your Patients
We help you proactively inform your patients about this HIPAA they've heard about. We make sure they bring their concerns to you first. We help you avoid costly legal and governmental audits and hassles caused by your patient's impatience. We want them to know you care and always have their best interest in mind. We provide you with statements of interest and consent forms and all the information to help you explain the law in a way they will understand.

Help For You
As you know, there exist several areas of governmental control over healthcare. If the time ever comes that you might be found "out of compliance" with statutory or suggested healthcare regulation, you face any fine or penalty personally. Your staff or advisors would not share this liability. It is the Doctor's alone. You get trained employees, happy patients, and most of all no fines or penalties. The bottom line is HIPAA can be a burden or a pleasant experience - it's all up to you.

Included in the HIPAA Compliance Plan is an employee training guide, all the necessary HIPAA forms, an employee signature form (stating that they have been trained), and an implementation guide to make your office HIPAA compliant.You will receive a working HIPAA Plan that is easily implemented in your practice. Additionally, you receive the quarterly "Compliance Training Guide." This concise and easy to read and understand guide keeps your compliance plan current and "compliant." You will also receive our employee policy manual for free with your purchase of the HIPAA Compliance Plan. For only $235

How to Get your Kit
Download the pdf Order Form and either send it to:

HIPAA Compliance Alliance
5605 Inland Shores Way, Suite 206
Keizer, OR 98303
Or
fax it to 503-463-8445

PUBLISHED & SUPPORTED BY: HEALTHCARE COMPLIANCE SOLUTIONS, INC.

back to top

Table of Contents


Our HIPAA Compliance Program Personnel and Information
Our Practice Information.4
Our HIPAA Compliance Officer and Compliance "Hotline"4
Our Compliance Committee6
Our basic HIPAA Goals8
Introduction to HIPAA9
Definitions 10
HIPAA Schedules and Basic Guidelines11
Covered entities11
Compliance schedule11
The changing and developing standards 11
Finding out about changes13
Compliance during the development of and changes in HIPAA13
Who is responsible for following the HIPAA Act?14
Understanding our HIPAA Program - An Overview15
Summary of the HIPAA Rule15
AUTHORIZATION/NOTICE of PRIVACY PRACTICES16
Authorization16
Notice of Privacy Practices16
Barriers to Communication17
"MINIMUM NECESSARY" A key concept in disclosure of PHI.17
Sign-in Sheets17
When is too much information too much17
Medical Residents, and students, nursing students and other medical training18
Third parties19
Disclosure to Federal and State agencies.19
Disclosure of an entire medical record19
Patient medical charts at bedside, empty prescription vials, X-ray light boards20
Minimum necessary disclosure and transactions standards20
"Reasonable Efforts" a key concept in disclosure of PHI 20
Oral Communications and Privacy 21
Basic rules for oral communications about patient health records 21
Talking to providers and patients21
Calling out patient names 22
Private rooms and soundproof walls22
Bringing up privacy concerns23
Patient access to oral information.23
We do not have to document ALL oral communications23
Health-Related Communications and Marketing24
Communications are not marketing24
Marketing Communications and disclosure of PHI24
Protecting patient privacy in marketing25
Telemarketers 25
Requirements for disclosure of PHI for marketing 26
How to distinguish between activities for treatment, payment or health care operations vs. marketing activities26
Disease management, health promotion, preventive care, and wellness programs26
Business Associates and Privacy 28
HHS definition of a Business Associate28
Business Associates have more narrow provisions of the HIPAA Rule28
Our liability for business associates violations of the Privacy Rule28
Parents and Minors and Privacy 30
Guidance30
State Laws31
Parents and their children's medical records31
Parental Consent 31
Emergency medical care without a parent's consent.31
Research and Privacy32
De-identified health information32
HHS Standards for use and disclosure of PHI for research 32
Research use/disclosure with individual authorization 32
Limited Data Sets34
Privacy rule meant to give research patients added confidence in their privacy.34
Fifteen clarifying statements about the privacy rule and research 35
Government Access to Health Information37
The Government's role in the privacy rule37
Possible OCR Investigations37
The police and other law enforcement agencies and the privacy law38
Reportable diseases38
Patient Billing and Payments39
Consumer credit reporting agencies39
Collection agencies39
Location information services39
National Standards for Electronic Healthcare Transactions40
About the National Standards40
Enforcement of the National Standards40
National Standards developed by Private Organizations40
Where can I obtain implementation guides for the standards? 40
Effective date of the National Standards41
Transactions that require us to use the standards under this regulation41
Are the standards for everyone?41
Health plans and non-electronic transactions 42
The Standards 42 Transactions sent over the Internet42
Standards within our practice45
Standards overrule State law if contrary to the Act46
Exemptions 46 State Medicaid Programs 46
Medicare administration and interactions should get easier46
The Standards, an evolving process47
Use of computers and the standards 47
The standards and storing patient information47
Can health plans require changes or additions to the standard claim?47
Companion documents to the standard implementation 47
A very strict set of standards47
Code Sets48
About HIPAA code set standards48
About International Classification of Diseases, 9th Edition Clinical Modification, (ICD-9-CM), Volume 3 Procedures48
About Drug Codes (NDC)48
About Code on Medical Procedures and Nomenclature 48
About the combination of Health Care Financing Administration Common Procedure Coding System (HCPCS), as updated and distributed by HHS, and Current Procedural Terminology, Fourth Edition (CPT-4) Use of HCPCS Level 3 codes on a local basis49
More information about the code sets49
Computer Password selection tips50

back to top

Forms


ALL FORMS COME IN PAPER FORM AND ON EITHER DISKETTE OR CD
  1. Notice of Privacy Practices
  2. Standard Authorization of Use and Disclosure of Protected Health Information
  3. Revocation of Authorization for Use and Disclosure of Protected Health Information
  4. Request for Confidential Communication of Protected Health Information
  5. Request to Inspect or Copy Protected Health Information
  6. Approval of Request to Inspect or Copy Protected Health Information
  7. Denial of Request to Inspect or Copy Protected Health Information
  8. Review of Denial to Permit Inspection or Copying of Protected Information
  9. Request to Amend Protected Health Information
  10. Request for Accounting of Protected Health Information Disclosures
  11. Pledge and Promise of Privacy
  12. Business Associates Letter and Privacy Agreement
  13. Employee Compliance Training Log
  14. Employee Signature form
  15. Complaint and Resolution form
  16. Audit Form
  17. Fax & email disclaimer
  18. HIPAA quick reference guide

HIPAA Kit Order Form

 download Order Form

back to top



6711 Glen Echo Ave
Gladstone, OR 97027
tel: 503.516.8618
tel/fax: 877.746.5603
info@amicusdata.com